Last updated 23 October 2026
Last updated 23 October 2026
Terms
These terms cover this website, the free Profit Leak Scan, and buying a package from us. If you and we have also signed a written agreement, that agreement comes first where the two differ.
The scan
- The scan is free. There is no obligation to buy anything.
- You must be authorised to connect the QuickBooks company you choose.
- The scan reads your books and does not change them. See Privacy for exactly what we read and how the connection is ended.
What the report is, and isn't
The report is an automated analysis of the figures in your books. It is only as accurate as those figures. It is general information to help you decide what to look into. It is not accounting, tax, legal or investment advice, and it is not a substitute for advice from a qualified professional who knows your circumstances. Figures marked "what if" are illustrations, not predictions.
Using the site
Don't misuse the site: no attempts to break it, overload it, or access data that isn't yours. We may suspend access to the scan if we see that.
Liability
We provide the free scan as is. To the extent the law allows, we aren't liable for decisions you make based on it, or for losses arising from inaccurate data in your books.
Our content
The site, its design, text, demo dashboard and the scan are ours. You can share links and use your own report however you like. Please don't copy the site or the scan to build your own.
Buying a package
- For businesses. Our packages are for businesses. When you buy, you confirm you're buying for a business and are allowed to agree to these terms for it.
- What you get. The package you choose, as described on our pricing page on the day you buy. Your receipt and invoice record what you bought.
- Starting free. Business Essential and the FPG&A Package start with 14 days free. When you sign up you add a card at checkout and nothing is charged that day. Cancel before day 14, from your billing page or by emailing hello@profitsyst.com, and you pay nothing at all. The Executive Package has no free days: it starts with a call, and you pay on the day you start.
- Paying. For Business Essential and the FPG&A Package, on day 14 we charge, in one payment to the card you added, the term you chose at checkout and the Finance & Growth Setup, which every package starts with. Pay monthly and that's your first month plus the setup fee, then the monthly fee on the same date each month. Pay up front for 3, 6 or 12 months and it's that whole term, with the setup 25% off on 3 months, half price on 6 months and no setup fee on 12 months, then the same term again on the same date. Either way it carries on until you cancel. The Executive Package is monthly: we charge your first month and the setup fee the day you start, then the monthly fee on the same date each month. You pay in the currency shown at checkout. Stripe takes our payments: we never see or keep your full card details.
- VAT. Profit Systems Group Ltd isn't registered for VAT, so there's no VAT in our prices. If that changes, we'll tell you at least 30 days before any VAT is added.
- Cancelling. There's no minimum term beyond the one you choose to pay for. Cancel any time from your billing page or by emailing hello@profitsyst.com. Your package runs to the end of what you've paid for (the month, or the 3, 6 or 12 months you paid up front), then stops instead of renewing. If you cancel in your 14 free days, it stops at the end of them and nothing is charged. We don't refund part of a month or a term, except under our guarantee. If you claim under Love it, your package ends the day we refund you.
- The Finance & Growth Setup is a one-off fee for the work in your first 14 days: the full fee when you pay monthly, 25% off when you pay for 3 months up front, half price for 6 months, and nothing for 12 months. Once that work has started it isn't refundable, except under our guarantee. What you paid for it counts in full if you move up a package.
- Checks we have to do first. UK anti-money laundering law means we must check who you are, and who owns and controls your business, before we advise you or work on your books. If the checks can't be completed, we'll end the service and refund what you've paid, where the law allows us to.
- Your part. Give us access to your accounting software and the information we ask for, on time. The timings we promise, like live in 14 days and reports by the 15th, depend on your books being up to date.
- Our advice. We set out your options and advise on them. The decisions are yours. Our advice isn't regulated investment advice, and your accountant still does your tax and year-end accounts unless you buy those from us as add-ons.
- Price changes. We'll give you at least 30 days' notice of a new price, so you can cancel first if you want to. A term you've paid up front keeps its price to its end.
- If we end it. We can end your package with 30 days' notice. We can end it straight away if a payment is still unpaid 14 days after it was due, if the checks above can't be completed, or if these terms are seriously broken.
- Liability. Our total liability to you in any 12 months is limited to the fees you paid us in those 12 months. We aren't liable for lost profits or other indirect losses. Nothing here limits liability that can't be limited by law.
- The guarantee. How it works, and how to claim, is in the guarantee terms.
Text messages
- What they are. When you give us your mobile number at checkout, you agree that The Profit System can text it about getting set up: a welcome, voice notes from our team about your next step during your free days, and our replies to your messages. Some are sent automatically. Message frequency varies: usually no more than one a day during your free days, plus our replies to you.
- Cost. We don't charge for texts. Message and data rates from your mobile carrier may apply.
- Stopping them. Reply STOP to any of our texts to stop them, and we'll send one text to confirm. Reply START to begin again. Reply HELP for help, or email hello@profitsyst.com.
- Delivery. Mobile carriers aren't liable for delayed or undelivered messages.
- Your data. The mobile number you give us at checkout, and your agreement to get texts, are never shared with third parties or affiliates for marketing or promotional purposes. See Privacy.
Prices and the guarantee
Our prices are on the pricing page. How our guarantee works is set out in the guarantee terms.
Other policies
These terms work alongside our privacy policy, cookie policy and disclaimer.
Changes
We may update these terms. The date at the top shows when they last changed.
Law
These terms are governed by the law of England and Wales, and the courts of England and Wales have jurisdiction. If you're a consumer living elsewhere in the UK, you can also bring a claim in your local courts. Nothing in these terms limits liability that can't be limited by law.
Who we are
The Profit System is a trading name of Profit Systems Group Ltd, a company registered in England and Wales, company number 16819756, registered office 3 Childwick Green, Childwickbury, St. Albans, Hertfordshire, AL3 6JJ.